Bring order to every clip, project file and export
A hands-on programme for producers, editors and production managers who want footage and project files under control, from the first shoot day to the archive shelf.
What you actually do in the course
Each module is built around work you carry out on a sample project drive. You finish a module with something concrete in hand, such as a naming convention, a permissions matrix or a handover checklist, rather than notes alone.
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Inventory a sample drive
You list footage, project files and exports on a practice drive. Duplicates, gaps and risky files are flagged as you go.
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Design a folder hierarchy
You build a folder structure from an original worked example. Then you adapt it to the way your own shoots are laid out.
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Write a naming convention
You draft clear file naming rules and test them on real clip names. The aim is names anyone on the team can read.
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Add useful metadata
You tag clips and exports with fields that matter later. Searching months or years afterwards becomes quick instead of guesswork.
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Track cuts and revisions
You set simple rules for versions and final exports. Everyone on the team can see which file is the current one.
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Map access permissions
You plan who reads, edits and approves files on shared drives and cloud storage, and record it in a permissions matrix.
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Walk a colleague through it
You explain your handover checklist to a colleague. Teaching it back shows quickly where the instructions are unclear.
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Prepare a project for archive
You package a finished project for long-term storage. The result is a folder someone else can open without asking you questions.
Six modules that follow a project from shoot to archive
The curriculum starts with an audit of what you already have and ends with a finished project handed over for the archive. In between come folder structures and naming, metadata, version tracking and access permissions. Each module stands on the one before it, so the order matters.
Asset Review and Audit
Learn to inventory footage, project files and exports and spot duplicates, gaps and risks. Prerequisite: access to a sample project drive.
Folder Structures and Naming
Design a clear folder hierarchy and file naming convention, with an original worked example you can adapt to your own shoots.
Metadata and Tagging
Practise adding useful metadata to clips and exports so footage can be found quickly months or years later.
Version Tracking
Set up simple rules for tracking cuts, revisions and final exports so teams always know which file is current.
Access Permissions
Plan who can read, edit and approve files across shared drives and cloud storage, with a clear permissions matrix.
Archive Handover
Build a project handover checklist and prepare finished projects for long-term archive, then walk a colleague through it.
Hands-on file handling for your own team is not part of the course. If you want it, we scope it with you and agree it separately.
CurriculumThe principles behind every module and exercise
Messy drives rarely come from carelessness. They come from small unclear decisions repeated across many shoots. The principles below shape how each module is taught, so the habits you practise still hold up when a deadline is close and the team is tired.
Get your video library in order
Send us a message with a few lines about your team and your current drives. We reply with a clear view of which modules suit you and how the course would run.
ContactSend us a message
- Call us
- (505) 214-0873
- By email
- [email protected]