Who the course is for, what learners bring with them and how the practice in each module works.
The programme is written for video producers, editors and production managers whose work depends on finding the right file quickly. It suits individuals and small teams, whether the library is a few drives on a shelf or a shared storage system.
Producers and production managers are often the ones asked where a file is, and who approved which version. The course gives them a shared vocabulary and a set of rules to agree with the team. They leave with a structure they can explain, defend and apply to the next project without starting from scratch.
Editors work in the files every day, so small habits add up quickly. The modules on naming, metadata and version tracking focus on routines that fit inside a normal editing day. Assistants learn how to keep a project tidy as it grows, so the edit stays easy to open and review.
A freelancer or a small crew often has no one dedicated to file care, yet still hands work to clients and collaborators. The course keeps the rules light enough to maintain alone. You practise building a system that one person can run and another can understand.
The exercises work best when learners arrive with real material and a clear idea of their own habits. Nothing here requires special equipment or prior archive experience.
Access to a copy of a finished job or a practice folder. It should hold mixed footage, project files and exports so the audit feels realistic.
A few examples of how you name and save files today. They give you a baseline to compare against and make improvements easy to see.
One person willing to read your work and ask questions. Their view matters most during the permissions and handover exercises.
Space to complete each exercise on your own material. Short, regular sessions tend to work better than one long push.
Every module follows the same rhythm. You read a short explanation, work on an exercise using your sample drive, and finish with a result you can keep. The aim is a habit, not a lecture you forget.
Each module opens with a concise explanation of one problem, such as duplicate footage or unclear file versions. Instructors describe how the problem appears in real post-production teams and what a sensible, modest fix looks like. The explanations stay short so that most of your time goes to the exercise.
The exercise comes next, and it always uses your sample project drive. You might audit it, restructure it, tag a batch of clips or build a permissions matrix for a small team. Working on realistic material means the result can be adapted for your own projects afterwards.
Marcus Delgado leads the folder structure and naming modules, Priya Raman teaches metadata and archive handover, and Daniel Whitfield covers version tracking and permissions. Each instructor reviews the kind of output their module produces, so the feedback comes from someone who works with that material regularly.
Every module ends with a result that feeds into the next. The audit shapes the folder design, the naming rules support the metadata, and version tracking and permissions prepare the project for handover. By the last module, you are packaging a finished project using decisions you made yourself.
The final exercise is a walk-through. You take a colleague through your handover checklist and the archived project, and they try to find files without your help. Where they hesitate, the checklist needs work. You revise it, and the revised version is the one you take back to your team.
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